This readme.txt file contains following major sections: I. INSTALLATION AND GENERAL RACETRAK NOTES II. LATEST CUSTOM REPORTS III. KNOWN ISSUES IV. RECENT UPDATES ******************************************************************************************* I. INSTALLATION NOTES RaceTrak Race Management Software Copyright by Information Forum - 2007 Thank you for purchasing the RaceTrak Race Management Software product. This feature-laden product provides an easy to use, yet powerful method to register runners, process results, and report race activities. Every attempt has been made to simplify your race management process. Information Forum - 8577 Dark Hawk Circle - Columbia, MD 21045-5614 - Copyright 2007 RaceTrak Race Management Software and accompanying documentation are owned by Information Forum and are protected by United States copyright laws and international treaty provisions. There is no transfer to you of any title of ownership of the software. You must treat the software and documentation like any other copyrighted materials (e.g., books, magazines), except that you may make a copy of the software for backup purposes. Copies of the User's Manual may be made for training purposes or for each user in a network environment; however, these copies must be collected and kept together after their use. Version 5.a Information Forum is pleased to provide you with RaceTrak, Version 5.a. The enclosed CD includes the following: * RaceTrak setup file * Multi-Timer.zip DEMO USERS: Please note that Race Import and MultiTimer programs are NOT included in Demo versions. Also, demo versions are sometimes not the most current version. Version 5.0a includes several enhancements and a host of new features. Please consult the user manual for these features. Brief guidance for RaceTrak is provided below. Step 1 - RaceTrak Installation The complete RaceTrak system is shipped on a single CD-ROM and includes two major components: the main RaceTrak programs and the MultiTimer program (which allows the PC to act as a timer). Please note that the demo version does not include bar code fonts, the RaceTrak time Transmit, or the MultiTimer program. In addition, the RaceTrak demo is generally a version behind the current release. If re-installing, always back up your data file, and then uninstall the previous version of RaceTrak. To install RaceTrak: From the Start Menu, choose RUN. Type d:\RaceTrak\setup (where "d" is your CD-ROM drive) Press ENTER and follow screen instructions. To install MultiTimer (requires an unzipping program, not in Demo): Create a Program Files/MultiTimer directory. Unzip MultiTimer to the MultiTimer directory. Read Readme.txt file in the MultiTimer directory. Step 2 - Use the Tutorial The RaceTrak CD includes a tutorial (in Tutorial directory) that guides you through many RaceTrak features. Users who have Microsoft PowerPoint can run the tutorial from Explorer by double-clicking the RaceTrak_Quick_Start_Tutorial.ppt file. Use View Show from the PowerPoint Menu for best display. Users who do not have PowerPoint, can install the included Viewer. From Explorer double-click the pngsetup.exe file and follow on-screen instructions. The following files will be installed on your computer: playlist.lst, ppview32.exe, and racetr~1.ppt. Step 3 - Read the Manual The RaceTrak User's Manual provides all the information you need to know to manage a race. While most race management activities are intuitively obvious, the User's Manual provides background information, tips, and important notes on how to utilize RaceTrack properly. Please note that the User's Manual (RaceTrak_05_User_Manual.doc) is installed from the CD in Microsoft Word 97 format into your RaceTrak directory. Users who do not have Word 97 can review the on-line Help file (RaceTrak_05_Help.hlp), also available in your RaceTrak directory. The Rules of the Road, Quick Start, and RaceTrak Checklist sections provide overviews of the major RaceTrak activities. The RaceTrak Checklist section of the User's Manual is repeated in the column on the right. Step 4 - Use OnLine Help Online help is available on most all RaceTrak screens. Please note that help is not available for Race Transmit functions. Online help information is identical to that in the User's Manual and can be accessed by pressing [F1] from any RaceTrak screen. Use Select Topics in the online help system to allow topic and word searches. Step 5 - RaceTrak Checklist After installing the RaceTrak software and its components, you are ready to begin setting up and managing races. Before conducting a "live" race, we strongly urge you to set up some test races and become comfortable with RaceTrak and its features. Provided below is a brief checklist of how to set up and manage races. · Set up a new race in the Manage Races module: · Create a new race record. · Generate a range of bib numbers. For large races, set up dummy bib numbers for bandits. · Set up Awards records (if required). · Set up Team Categories and Teams (if required). · Set up Series (in Utilities module) and add the race to a series (if required). Register runners in the Registration module: · Select the desired race. · Search for runner in the database. · If the runner is in the database, select OK; if runner is not in the database, select ADD NEW. · Complete information as necessary. · To accommodate bandits, register several dummy bandits prior to the race. Process results in the Results Processing module: Select the desired race. If an external timing device is used, perform the following activities: 1. Transmit the timing data to RaceTrak via the Transmit module. 2. Import the results into RaceTrak format via the Import module. 3. Scan bibs via the Scan Bibs module. 4. Reconcile and load/merge the results via the Reconcile function. 5. Disqualify any bandits or other runners as desired in the Race Results Management Screen. 6. Process places and team scoring via the Calculate Results function in the Results module. 7. Assign awards via the Awards module. If neither an external timing device nor the MultiTimer is used, manually enter results as follows: Use Manual Device (in Utilities) to create a new "device" and chute. Exit and go to Reconciliation and select the Device just created. Add the first two times in the Device Data Screen. Then, use time entry functions (Interpolate or Manual Data Entry via INSERT in Reconciliation) to add more times quickly. Continue with steps 3-7 above. -- or -- · Use Quick Scan in Utilities to type a bib and then a time and follow steps 5-7 above. -- or -- · Manually type times in the Results module and follow steps 5-7 above. -- or -- · Manually type times in the Registration screens and follow steps 5- 7 above. Print reports from the Reports module, Labels module, or from the specific module where reports are available. Step 6 - Contact Us If you have questions, suggestions, or need help, please contact us by e-mail, phone, or mail. Thank you for your support of RaceTrak. We look forward to working with you in the future. ******************************************************************************************************************* II. LATEST CUSTOM REPORTS RaceTrak v5 provided the capability for users to utilize customized reports, which – once setup – are available for use in Reports/Queries. To use these reports, go to Utilities - Custom Reports, and add the reports. Please consult the RaceTrak User’s Manual for more information regarding the setup of reports. You will need to provide a name, description, MS Access Report Name, and Report Type. Important: the MS Access Report Name must exactly match the name provided below. · y_announcer_rpt – prints bib, name, and hometown in three columns on page. Sorted by bib number. · y_announcer_team_category_rpt - prints bib, name, and team in three columns on page. Sorted by bib number, grouped by Team Category. · y_race_team_roster_summary_label_rpt – intended as packaging labels for teams, prints team name, total team registrants, race name, team category, race date, and race distance on page label stock (30 per page). Sorted by team name, grouped by team category. · yAge_Group_Results_rpt - prints (no preview) results in finish order and lists each runner's position in gender and in age group category. Note: age groups must be set up and this report does not distinguish between divisions. · yAge_Group_Results_File_rpt - intended for file output (use yAge_Group_Results_rpt for printing). Provides preview of results in finish order and lists each runner's position in gender and in age group category. Note: age groups must be set up and this report does not distinguish between divisions. · yAnnapolis10MAlphaGroupBySex_rpt - registered runners grouped by gender sorted by name. · yAnnapolis10MMedical_rpt - registered runners with contact information sorted by name. · yAnnapolis10MRegistrationShort2Column_rpt - registered runners in bib number order. Prints across two columns per page, with bib, name, hometown, sex, and age. Saves paper. · yAnnapolisA10ChipLabel_rpt - used for chip packets, prints runner name and runner DOB in large bold font onto labels. Also prints runner bib, sex, and chip assigned to runner as well as address information. User selects sort order. · yAnnapolisAllBibAllChipByBib_rpt - in 4 columns, lists the bibs and chips as set up in the bib pool for the race. Sorted by bib number. Used to match chips and bibs. · yAnnapolisAllBibAllChipByChip_rpt - in 4 columns, lists the chips and bibs as set up in the bib pool for the race. Sorted by chip number. Used to match chips and bibs. · yAnnapolisBibChipByBib_rpt - - in 4 columns, lists the bibs and chips that have been assigned to the runners for the race. Sorted by bib number. If a runner owns his/her own chip, this chip will be listed. · yAnnapolisBibChipByChip_rpt - in 4 columns, lists the chips and bibs as that have been assigned to the runners for the race. Sorted by chip number. If a runner owns his/her own chip, this chip will be listed. · yAnnapolisRaceResultOverallAdjustedHotNoHeader_rpt - prints results in Adjusted time order in small font without any headers or footers. Used in large races to save paper; also a good report to use for file output. · yAnnapolisRaceResultOverallHot_rpt - prints results in Finish (gun) time order in small font with headers or footers. Used in large races to save paper. · yAnnapolisRaceResultOverallHotNoHeader_rpt - prints results in Finish (gun) time order in small font without any headers or footers. Used in large races to save paper; also a good report to use for file output. · yAnnapolisRaceResultsBySexAdjustedHotNoHeader_rpt - prints results in Adjusted time order in small font without any headers or footers, grouping by gender. Used in large races to save paper; also a good report to use for file output. · yBar_Code_Label_HS_rpt – prints runner name, bib number, team name, team category, and bar coded label on page label stock (30 per page), sorted in bib number order. · yChipOwnerForRace_rpt - prints bib, name, address of runners who use their own chip in a race. Sorted by name. · yClydes10KChipLabel_rpt – for chip races, prints labels with Runner Name, Bib, RaceChip, and Address. If runner using own chip, prints that chip in red (when color printers used). · yNapaRegistrationAddress_rpt - prints registered runners with mailing addresses and phone numbers in name order. Uses smaller font to save paper. · yNapaRegistrationAlphaPortraitSummary_rpt - prints registered runners with bib, name, sex, age, DOB, Hometown, Shirt Size, and Chip number. Sorts by name. Uses smaller font to save paper. · yNapaRegistrationBib_rpt - prints registered runners with bib, name, sex, age, DOB, Hometown, Shirt Size, and registration notes. Sorts by name. Uses smaller font to save paper. · yRace_No_Finish_Start_rpt - for chip races, prints name, hometown, sex, age, and bib number for all runners who: started but did not finish, finished but did not start, or no shows. Lists in name order. · yRace_Result_Pace_rpt - results with Pace. · yRaceResults_rpt - sample report of regular results included in RaceTrak sample files. · yRaceTeamAllRunnerGrade_rpt - lists team runners and scholastic grades for school competitions. Sorts from first runner to last runner within a team category. · yRaceTeamPointScoringGrade_rpt - lists team scores and scholastic grades for school competitions. Sorts by team score from lowest total team score to highest team score within a team category with all team members. · yRaceTeamRosterGrade_rpt – lists team members with scholastic grade. Separates teams with a page break. · yRaceTeamRosterGradeNoPageBreak_rpt – lists team members with scholastic grade. No page breaks between teams. · yRegistration_Fee_Union_rpt – provides the total fee amount from RaceTrak’s Registration total plus the total fee amount from data imported from online services. · yRegistrationFeeDetailed_rpt - lists runner, gender, hometown, and total amount paid within a given race. Sorts by highest amount paid to determine largest donation for a given race. · yTennessee_Person_Races_rpt - lists runners who have participated in three specific races. Not useful for most RaceTrak users. · yUnused_Bib_Chip_Label_rpt – for chip races, prints unassigned bib numbers and their associated chips · yWorldOfColorLabel_rpt - address labels that print in bib number order, listing the bib number, race abbreviation, and address data for all runners registered in the race. · yWorldOfColorPlaceBibSexAge_rpt - companion report to yWorldOfColorLabel_rpt that prints in guntime order, the runner place, bib number, sex, and age race day across several columns. ******************************************************************************************* III. KNOWN ISSUES 10 MAY 2002: TimeTech Sprint 8 select bib numbers may get appended with an extra 0 when select bibs are recorded while transmit mode is suspended. For example, operator may type bib 88, but bib 880 will be presented. ******************************************************************************************* IV. RECENT UPDATES 10 MAY 2002 The initial release of v5a (5a.004) was completed. New report to total series scores by individual (not grouped by award category) was added to Utilities - Series screen.